SYSTEM AND GENERATION ASSOCIATION
NAME OF THE ASSOCIATION
 
Article 1: 
The name of the association is  “System and Generation Association ”.  The abbreviated name of the association is  “S&G( System and Generation)” .

HEADQUARTERS OF THE ASSOCIATION 

Article  2: 
The centre of the association is in Ankara. The association can open any brach office, representative office and  agency  at foreign countries and at domestic cities depending upon the related legislation of the association. 
 
AIMS AND OBJECTIVES  OF THE ASSOCIATION
 
Article  3: 
 
To enable the defragment of youth with society and community, to cranck up their entrepreneurial spirits and abilities, to help them to maintain information, ability and efficiency, to meet the youth from different cultures, to strengthen the understanding, comprehension and tolerance between youth, to enhance the solidarity and to make youth to make and  have their own politics, to countanence the Europian Union at youth area, to build up cooperation and collaboration between international firms. This association serves from a point of view and in a frame to improve the inventiveness and creativeness of our people and to combine and contact these creativeness especially starting from the youth, with the systems, created in European Union,  that are objected and created from  the productivity increase of economic development in which this productivity increase is used for furnishing the efficiency and sustaining the productivity, to considering the socio-economic needs of sustainability and analyzing the problems well in a good way of planning and preparing a project and with a belief that is coming from this good way of planning and preparation of projects, and  in addition being aware of the team work culture’s being one of the most effective tool in a way of reaching these targets and aims.
 
WORKING PROCEDURES AND AREAS 
 
Article  4:
  • To create an awareness between youth, NGOs and universities; on the topics of project evaluation methods, project preparation and project management.
  • To induce youth’s active citizenships, in general. 
  • To strengthen the perception, to enhance the interdependence and to induce complaisance and tolerance between youth in order to strengthen the social congruity at Europian Union.
  • To inform the entrepreneurs about entrepreneurship and to perform the applications that will encourage the youth about entrepreneurship.
  • To make a collabortion and operations at yourth area with Youth National Agencies, Education-Visual-Audiovisual and Culture Implementation Agency, Salto Source Centres, Eurodesk Network, Youth Area Commision and Europian Council.
  •  To furnish services about Europian Union services, oriented to Eurodesk Network youth; and these services are;
  • To answer the questions,free of charge- with telephone , by visiting, by e-mail and fax, etc. 
  • Sugessions and helps to the owner of the questions;
  • Publications and sources;
  • Activities,conferences and seminars, etc.;
  • Network access to Europe information;
  • Education and support services;
  • Soru sahiplerine öneri ve yardım; 
  • To make collaborations and collective works with associate and candidate countries‘ representative offices through the purposes of association’s aims, in order to enhance the dialogue between Europian Union corporations and associate countries and Turkey.
  • To be the transfer center of international firms , to make colobarations with these firms and to be the represantative of the firms – that are already established or will be established- which are preparing  projects, making evaluations,educations etc with the funds provided by domestic and abroad youth, intrapreneurship, our country, EU, World Bank, UNDP and other sources. 
  • To conduct and drive evaluation and information works that are about the effect of integration procedure on community, society, SMEs, NGO’s.
  • To follow up the Turkey – EU deliberations and consultations and to define the areas to which are probable of furnishing an assistance and to work on this topic,
  • To make necessary advertisings and presentations and information works, in our country and abroad, on the way of Turkey’s membership and with this aim, to provide orientations and make coordinations of the activities of association and association offices in the country and on abroad,
  • To follow up the programmes of our country, EU, World Bank, UNDP and other donations that are related with youth, NGOs, SMEs, civic governments  and to prepare projects about these subjects and to participate in the projects related with these topics, as a participant or a partner, 
  • To prepare regional and zonal improvement and development projects and to participate in the projects related with these topics, as a participant or a partner, 
  • To make colaborations with domestic and abroad organizations such as technocities,universities, industry and commerce accomodations; for the improvement and development projects and to asses these colaborations to a protocole. 
 
Methodology to achieve the aims and objectives
  • To make research and meetings, conferences, seminars, panels, open sessions, symposiums , abroad educations and adult(?)  educations, 
  • To reseach for improvement and activation of activities,
  • To provide action and social conditions by meeting the domestic appertainings, related with EU, of the NGOs, private sectors, publics( Parliament and Ministerial Offices, associations and firms)  
  • To organize culture and art activities,
  • To make a colaboration with and/or to be an associate to related domestic and abroad community/public establishments, universities, NGOs, real and legal people, international establishments and firms with similar purposes ( associations, foundations, charities, platforms, corporation networks, etc),
  • To make regional and sectoral research, to make scientific and academic research or make someone to do research, and with this aim, to prepare protocoles and to sign them,
  • To make time-bounded and trasient actions in the country and on abroad related with every written printed press, internet, computer programmes etc and to make a web site and to establish a communication center,
  • To make or to make someone to do surveys and gallup pools, 
  • To buy/ hire/ rent/sell the chattels and demesnes that are needed by the topics/subjects of purposes and activities, 
  • To make actions at international area that are suitable to related rules.
  • To take up testaments, to accept and devote  any kind of donations and aid, suited to related legislation.
 
Working Areas
 
The Association shows activity about social, cultural and scientific areas. It makes the activities informed above by the authorised people and related establishments. 
 
MEMBERSHIP TO THE ASSOCIATION
 
Article 5 :
Being A Member Of The Association
The ones to get a membership to association are the ones that are adopting,  the aims and purposes of the association that has capacity to act, in principle and the ones that are accepting to work on these purposes and aims and the ones that posses the requirements defined and set by legislation of the association, and at last the real and legal people that have the right to inhabit in Turkey.  The non – Turkish citizens can also be a member of the association if they have permissions and rights to inhabit in Turkey, in addition to other rules that are needed to be the  member of the association. For honorary and volunteer membership the circumstance of living in Turkey is not necessary. 
If a judicial person gets a membership, s/he will be represented by chairman of the board or the one that is appointed by the chairman of the board.
Noble members of the association are the ones that are accepted by board of directors due to the founders of the association and due to their applications. 
 The request for the entrance to association is done by declaration to membership. After a necessary research and survey is done by board of directors, in 30 days time the acceptance or rejection of the membership  is decided and this decision is written-announced to applicant.  The accepted member is recorded in a notebook that is used for this purpose.
Original members of the association are the ones that have the rights of polling and election, the ones that are disbursing their revenues and have one vote right at The General Assembly. The member must vote by him/herself.
 Within the people that make pecuniary and/or incorporeal contribution to association if offered or suggested by board of directors or by at least five members of the association, complimentary  membership is given by The General Assembly. The complimentary members do not have polling and election rights but they may participate at The General Assembly meetings as an audience and if they want they may pay subscriptions.  And in addition they may participate in the organizations made.
Honorary members are the ones whom are at a profitable position since  they  have important contributions to association’s acts on the topics of country, society, and association’s purposes   for association. For honorary membership it is not a must to inhabit in Turkey. No subscription is taken from honorary members except donations. Honorary members do not have any rights to participate in polling and election but they may participate in The General Assembly as an audience and can take a floor.
 
Quitting Membership
 Every member has the right to give up association in order to declare in written. Exitting membership does not reset the debts of the member-if any. Only the members who pay their debts can exit their memberships.
 
EXPULSION FROM MEMBERSHIP
 
Article 6:
 The conditions that give rise to being expelled from the association:
  1.  To behave against and contrary to association’s policy guidelines.
  2.  To jib at the jobs given continual
  3.  Despite to written warnings, not to pay the subscription for 6 months.
  4.  Not to abide the rules set by association organs.
  5.  To lost the conditions for being a member
  6. The member is expelled by the decision of The General Assembly if any of the conditions above is determined. The ones that exit the association or that are expelled, are erased from the association’s registery notebook and can not claim and rights on association’s property holdings.
 
BOARDS OF THE ASSOCIATION 
 
Article 7: 
  1. The General Assembly
  2. Board of Directors
  3. Supervisory Board  
 
THE GENERAL ASSEMBLY 
 
Article 8: 
The General Assembly is the most authoritative decision organ of the association and it is made up of the members that are recorded to association.
 The General Assembly; 
1- Meet in council at the time defined in this policy guideline; regular  The General Assembly;
2- Meet in 30 days at the condition of if Board of directors or Supervisory Board considers the meeting is necessary or at the conditions when one fifth of the association members wants this meeting as a written request.
 
Regular The General Assembly meets biennieal in January at the place, day and time decided by Board of Directors. Despite to the request of one fifth of the association members or despite to the consideration of Supervisory Board, if Board of Directors do not convoke The General Assembly,   due to application of Supervisory Board and one of the members that request a meeting, local adjucatior court of peace commissions three people throughout the association members to convoke The General Assembly. 
 
 
 
THE PROCEDURE FOR CALLING
 
Article 9:  
Board of Directors edits the list of members that have the right to participate in The General Assembly due to association policy guideline. The members that are going to participate in The General Assembly are called and invited fifteen days before by noticing in writing the day, time, place and items of bussiness at a local journal/newspaper or by posting or e posting . If  majority is not provided at this call and due to this if the meeting is not done, the day of the second meeting is specified. There can not be more than sixty days and less then one week between first and second meeting.  If the meeting is cancelled because of another reason rather than the majority problem, this situation is announced as it is done for the first call procedure in addition with the cancelling reasons. The second meeting must be done in two months time till from the cancelling date. The General Assembly meeting can not be cancelled more than one.
 
AND GATHERING TYPE AND TIME OF THE GENERAL ASSEMBLY OF THE ASSOCIATION
 
Article 10: 
The General Assembly meetings are done at the day,time and place specified at the announcement/advertisement. The members that are going to participare in The General Assembly, go to meeting place by signing the place that is next to their names at the list edited by Board of Directors.  If the majority is not provided, situation is determined by an official report.
If the majority for the meeting is provided, the situation is determined by an offcial report and the meeting is opened by board chairman or one of the members of board of directors that is assigned  by board chairman. 
After the openning , in order to direct the meeting, council commission is formed by choosing one director, enough number of director assignee and one secretary. The right to control and conduction of the meeting is belong to the director of council commission. 
At plenary session only the items of topics are talked about. But it is a must to add a subject into the items of topic if one tenth of the members in the meeting claims it.
At plenary session, each member has only one voting  right and each member must sign his/her vote, oneself. Honorary and Complimentary members can participate in the plenary session but they have no voting rights. If a legal entity affiliates with association, the person that is tasked to vote by board chairman or delegate warranted by the legal entity.
The topics talked and the decisions taken in the meeting are noted to a record notebook and signed by council chariman and secretars. At the end of the meeting, the record notebook and other documents are consigned to board chairman. The board chairman is responsible from the protection of these documents and also reponsible from the delivery of these documents to the newly chosen board of directors in seven days time.
 
THE WAY OF THE GIVING DECISION AND THE VOTING PROCEDURE AND THE ADJECTIVES OF ADMINISTRATIVE BOARD 
 
Article 11:
 At the plenary session – if it is not decided adverse- the election of the members of  board of directors and Supervisory Board is done by silent voting by open rating and the decisions about the other items are decided by the processes with vote by open ballot are set by plenary session council chairman.
The decisions of The General Assembly is taken by the absolute majority of the members participated in plenary session. But, the decisions about policy guideline changes and repeal of the association are taken by the two third of the members that are participated in the meeting. If at the first meeting critical mass is not provided, at the second meeting the majority is not demanded.  But the number of the members participated in the second meeting can not be less than  the double of  the member sum of board of directors and Supervisory Board members. 
 
THE DUTIES and COMPETENCY OF THE GENERAL ASSEMBLY 
 
Article 12:
The tasks and delegacies of The General Assembly are specified below:
a) To select the association organs,
b) To change the association’s policy guideline,
c) To make a deliberation about the reports of board of directors and Supervisory Board and to acquit the board of directors and Supervisory Board ,
d) To make a deliberation about the budget prepared by board of directors and to adopt  it as it is or to adopt it by changing,
e) To authorize the board of directors about  buying  the demesnes that are necessary for the association or  selling the existing demesnes, 
f) To make a deliberation about the appeals of the members that are dismissed and to adjudicate about them,
g) To decide about the cancellation of the association,
h) To decide on the openning of association branch offices,
i) To decide on openning business firms and setting up companies or to delegate authority to Board of directors
j) To perform the other duties that are anticipated by Planery committee at policy guideline and legislation,
k) To check out the regulations related with the association activities prepared by Board of directors and to approve them or to approve them after making changes on regulations,
l) To authorize the board of directors about association’s being participated in the international activities, or  asociation’s  being participated in the international associations and firms as a participant or cancel its membership, 
m) To decide on if the association should enter to federation or exit the federation.
 
BOARD OF DIRECTORS
 
Article 13:
Board of directors is elected by secret ballot as five full and five associate members by The General Assembly. When there is a vacancy to be filled, associate members appointed as full members. In the first meeting after the election, board of directors indicate president, vice president, general secretary and accountant.
Board of director can summon a meeting at all times when all members are informed. When the half of the member plus one member number is provided, meeting can occur. Decisions are taken by simple majority of the members. If the member number is decreased below three even the associate members appointed,   The General Assembly is called for meeting by actual members of board of directors and auditing commission
 
THE DUTIES OF THE BOARD OF DIRECTORS 
 
Article 14:  
a) To represent the organization or to chair one or more than one members of their own administrative board. 
b) To administrate the budget of the organization and to prepare the next month’s budget and present it to The General Assembly.
c) To call The General Assembly the meeting.
d) To establish relations and develop them with intenational and national person and associations according to related regulations, to set up representative offices at home and abroad.
e) To buy real property and sell real property and chattel, to build fabrics and institutions, to draw up a lease, to establish hypothec or equal benefits in favor of the organization by the authorization that is given by The General Assembly.
f) To be the member of the other organizations which are at home and abroad, to take into and instute chamber and comitee, to make process like seting up banking account. 
g) To do what is written on the organization guideline, deal with the decisions of The General Assembly and the other duties that are given by regulations and to exercise authority.
h) To set to work for fulfilling the purposes of the organization.
i) To build European Union Youth Centres to develop EU concept within young people.
j) To engage or discharge the employees for the organization who are either paid or unpaid.
k) To administer the decisions of The General Assembly.
l) To determine about the membership.
 
SUPERVISORY BOARD AND ITS DUITIES
 
Article 15: 
Supervisory Board is chosen as three noble and back-up members by the board of directors. Supervisory Board will choose its chairman in the first meeting and will report to the board of directors. Supervisory Board will audit all the accounts and financial situation not less than once a year. After the audit, it will be reported to the board of management and the board of directors. If necessary board of directors will be summoned.
 
REVENUES OF THE ASSOCIATION
 
Article 16:
Association incomes first entrance revenue is 100,000 YTL and annual membership revenue is 25,000 YTL. Revenue for legal entities is 200,000 YTL. The authorization of determination of revenue for latter years belong to the board of directors.
 
Incomes of the association
 
a) Member revenues,
b) Donations and helps from real and legal entities.
c) Incomes from projects and sponsor incomes,
d) Incomes from publishing, education and certificate programs, tea and dinner parties, journey and entertainment, conference, seminar, lottery, concert…etc organized by the association.
e) Incomes like interests and rents provided from the heritance of the association.
f) Donation, testament and help,
g) Contribution  of members to the expenses are other incomes.
 
BRANCHES OF THE ASSOCIATION 
 
Article 17: 
With Central Commission's decision of the foundation, branch office could be opened. To be able to open branch Office, with the given name of the power to administrative council, at least three people are authorized. These people organize the setting up the society of the branch.
 
Branch Office Parts consist of;
 
A) Branch Office Central Commission
B) Administrative Council
C) Supervisory Board
 
Branch Office Central Commission consist of the associate members. Branch Office Central Commission is the most authorized unit in the Foundation. Until Branch Office Central Commission decides another decision. Administrative Council, by The General Assembly of the branch office- if it is not decided adverse,- silent vote is made up of 5 full members and 5 associate members, that are chosen by open rating. Administrative Council is consist of 3 associate member and 3 alternate Branch Office Central Commission, Administrative Council, Supervisory Board executes all of the decisions of central Office commission, central administrative council, central Supervisory Board. But the decisions that are given by the head office related with The General Assembly’s opening a branch office are out of these tasks. Instead of this the branch office The General Assembly selects three members  for representation at central The General Assembly. The branches must finish their councils at least three months before the central councils do.
 
 
The provisions about the branches are the same as the other chief  provisions. The branches present the action report i every 6 months to the central Administration Council. The central Administration Council can decide the annaulment of the branch or closing of branch in every time.
 
 
 
 
BOOKS AND RECORDS 
 
Article 18: 
Association notes the notebooks given below:
a) Member Record Notebook : The entrance dates,  annual subscriptions and identities of the members that affiliate with the association are recorded here.
b) Casebook :  The decisions of Board of Directors are recorded here as with the date and number arrays and these decisions are signed by chairman and members. 
c) Operating Account Notebook : The dates and firms/etc/ of the money taken for or given from the association are recorded here.
d) Furniture and Fixtures Notebook  : The furnitures and fixtures that belong to the association are recorded here.
e) Voucher Register : The incoming and outgoing correspondences are recorded here.
f) Bill of Delivery Record Notebook : series and queue numbers of recived documents are recorded to this notebook with the names,surnames of the receivers or returners with the date.
 
If there is a legal modification in the notebooks that are essential for the organization, this modification can be carried into effect without making any changes in guideline by the decision of the administrative board.
 
THE PROCEDURE IN THE REVENUES AND EXPENDITURES 
 
Article 19: 
Association income is collected via banks or receipt and expenses are done via invoice, sales slip or expense account. When those documentations could not be provided, expense record is made and signed by whom spend. Person or people whom will collect donation or revenue will be chosen by association management board and this decision will be announced to the highest local authority. All the expenses are done according to the decisions of association management board. Money of the association is saved on banks in Turkey   and in the name of the association. Withdrawing Money from these accounts is limited to one or two people who are chosen by the board of directors. There will be cash in the association safe only in the amount which the management decide.
 
THE INTERNAL SUPERVISION OF THE ASSOCIATION 
 
Article 20: 
Association accounts and acts are controlled by the board of control as stated in the policy regulations.
 
 
CHANGE IN THE STATUTE 
 
Article 21: 
There may be done policy change in the presence of  2/3 votes, if there is policy change request in the regular meeting schedule or if it’s asked by one member per 10 members or if it is put into the extraordinary meeting schedule.
 
ANNULMENT OF THE ASSOCIATION AND THE PROCEDURE OF 
                         LIQUIDATION OF ITS ASSETS ANNULMENT OF THE ASSOCIATION AND WAY FOR CLEARANCE
 
Article 22:  
Board of directors always decide for the annulment but for this 2/3 of the authorized members must be present in the meeting. Also there should be 2/3 votes must be collected for the annulment. If this could not be met in the first meeting, members will be called to a second meeting. Number of the members could not be less than twice the number of management and control board members. Again 2/3 votes should be collected for the annulment. Annulment of the association is declared to the highest Office of civil service in writing and in (15) days. Board of directors will form a group of three members ( Annulment commission) for the clearance of the association goods, money and rights. Association goods, money and rights are determined by this commission and they are documented with the debt and the receivable. Plenary session, who annuls association, decides where to transfer residual property, money and rights after paying debts and collecting money owed to one.  If the association is closed by court order or comes apart by oneself before assembling plenary session, association‘ property, money and rights transfer to other societies which has the same mission. 
 
 
SENTENCE/RULE DEFICIENCY 
 
Article 23:  
Act of association should be used when don’t find arbitrament at the association public art,  except  this should be used Turkish civil law.